Child protection & photographic policy

Child Protection and Safeguarding Policy

The Thames Explorer Trust (TET) provides activities for visitors of all ages and abilities.

All children/young people and vulnerable adults who work with TET are accompanied by their own teacher, parent or carer. They work outside on the foreshore, on a boat or along the riverside. They may also take part in indoor activities, either at the Trust’s base in Chiswick or at one of our partner locations such as the Museum of London. A full list of the locations where the children can work can be found in the current schools’ brochure.  All activities are led by paid, fully trained staff. Occasionally trained volunteers and/or work experience students assist with activities. This policy covers all of these situations.

TET recognises that the welfare and safety of the child/ young person/vulnerable adult is paramount. All children, young people and vulnerable adults regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse. We also understand that some children are additionally vulnerable because of the impact of previous experiences, their level of dependency, communication needs or other issues.  We believe that working in partnership with children, young people, vulnerable adults, their parents, carers and their agencies is essential in promoting a person’s welfare.

TET has a responsibility to ensure a safe healthy environment for all children and adults. This policy applies to all staff, including senior managers and the board of trustees, paid staff, volunteers and sessional workers, agency staff, students or anyone working on behalf of TET.  All staff and volunteers are responsible for reading and supporting this policy. This policy applies to all staff, including senior managers, the Trustees, volunteers and sessional workers, agency staff, students or anyone working on behalf of TET

This purpose of this policy is to provide protection to children and young people under the age of 18 and vulnerable adults who receive the services of TET. It is also to provide staff and volunteers with the overarching principles that guide our approach to safeguarding and child protection and guidance on procedures they should adopt in the event that they suspect a child or young person may be experiencing or at risk of harm.

The Policy

TET will:

  • Follow appropriate and careful recruiting and selection procedures to ensure the suitability of staff and volunteers who are applying to work with us especially directly with children
  • As far as practically possible follow up and verify references, personal checks and timelines
  • Provide effective management for staff and volunteers through supervision, support and training
  • Adopt child protection guidelines through procedures and a code of conduct for staff and volunteers
  • Share information about concerns with agencies which need to know, such as the police, NSPCC and social services.
  • Share information about child protection and good practice with children, young people, staff, parents and volunteers appropriately
  • Value, listen to and respect all children and others with whom we work
  • Behave in a way that will avoid any misunderstanding of motives or actions
  • Ensure appropriate action is taken in the event of any disclosure or concern. This could include physical or verbal evidence that a child is at risk (either before arrival or during their visit) or allegations made by a child. Cases of injury or concern will be reported following the established procedure of completing and an incident/concerns form which will be submitted to the Trust’s Director and reported to the Board of Trustees.
  • Appoint a CP Officer who will be responsible for recording and storing information professionally and securely, and sharing information about safeguarding and good practice appropriately and maintaining confidential records regarding any investigation or report.
  • Create and maintain an anti-bullying environment and ensure our procedures help us deal effectively with any bullying that does arise.
  • Ensure that we have an effective complaints and whistleblowing measures in place
  • Ensure that we have procedures which minimise any opportunity for abuse or misconduct. This includes avoiding working with children in private or unobserved situations
  • Ensure that we provide a safe physical environment for our children, young people, staff and volunteers, by applying health and safety measures in accordance with the law and regulatory guidance.
  • Ensure all staff have the attached code of conduct and have signed to indicate they have read and understood the content.
  • Ensure all staff, volunteers and Trustee’s are DBS checked upon recruitment. DBS checks will be renewed every 3 years or sooner if there are any concerns.
  • Ensure that ant allegations/concerns of misconduct made regarding the Trust Director will be received first by the Trust Manager, who will report them immediately to the nominated trustee responsible for child protection, who will take appropriate action.


This policy will be reviewed each year by the Trustees at their meeting in the second quarter. Changes may additionally be made at any other time as deemed necessary and appropriate. Staff and volunteers will undertake training as part of their induction and then every 3 years thereafter. The training will be a mixture of in-house and web based depending on the most appropriate material available at the time.

Contact details:

The Thames Explorer Trust, Pier House, Corney Reach Way, Chiswick, London W4 2UG


Telephone:   020 8742 0057

Designated Safeguarding Office:

The Thames Explorer Trust, Pier House, Corney Reach Way, Chiswick, London W4 2UG

Trust Director: Simon Clarke

Phone Number:  020 8742 0057

Nominated trustee for 2018/19:   Jan Peek



NSPCC Helpline:

080 800 5000

Approved by the board of trustees September 2018.To be reviewed April 2019.

Code of Conduct for working with participants

Good management and careful planning will help make the activities safe for both leaders and participants. For this reason staff running events are expected to observe the following guidelines.

  • Do not rely on your good name to protect you
  • Have an up to date risk assessment for every activity/site and be familiar with that risk assessment. Do everything possible to minimize risks and visually asses an area/equipment before the group goes there/uses it. Report new risks to the Director or Trust Manager. If necessary delay bringing any group into contact with a suspected hazard until you have sought clarification from the Trust’s Director or Manager.
  • Brief everyone on health and safety and behavioural expectations at the start of the day and remind them during the day if needed
  • Divide participants into smaller groups with a designated appropriate adult to lead each group
  • Ensure that all leaders know what is expected of them
  • Observe at least the recommended ratio of adults to children. We recommend a ratio of 1 adult to 3 pupils for children under 2 years of age. For pupils between the ages of 2-3 years we recommend a ratio of 1 adult to 4 pupils. For all groups with children aged 11 or under the recommended ratio is 1 adult to 6 pupils. For children under 8 this ratio is essential. For pupils over the age of 8, a minimum of 1 adult per 10 children is necessary. Please note one to one support workers should not be included in the above ratios, the same applies to Thames Explorer Trust staff.
  • At least 2 adults authorised to take responsibility for the class should be included in all parties. This does not include TET staff.
  • Whilst respecting the need for privacy and confidentiality where appropriate aim never to be alone with a young person. If it is necessary to work one to one, make sure that others are within earshot and preferably within vision
  • Never touch a young person in a way that could be misunderstood
  • Make sure that no volunteers take children out of sight of the adult in charge of the group
  • Report any incident immediately to the Trust Manager who will in turn report it to the Trust Child Protection Officer
  • (Staff) Undergo safeguarding training when required and to put this training into practice when working with visiting groups
  • Be cognisant of the Trust’s Child Protection Policy

Photographic Policy

At TET we want to ensure that all visitors have a positive and enjoyable experience of actives provided by the Trust to enhance the individual’s learning and understanding of the Thames and its workings.

Our photographic policy should be read in conjunction with the Trust’s Child Protection Policy as it is part of keeping all children safe from abuse.

The photography policy will be sent out to all visiting schools, playschemes, community groups and families taking part in TET activities, in advance of their visit.

We ask that groups using TET agree to the following

  • Any photographs taken by accompanying teachers will be used for educational purposes only.
  • Any photos taken by Trust staff members will be for education or promotional purposes only

and will not include any names or personal details allowing identification.

  • No photography will be permitted by anyone other than by staff responsible for the children.
  • If a professional photographer is being used permission will be sought from the schools or organisations involved so the Trust can be informed of anyone who does not give their permission for their photograph to be used.
  • Any parent wishing to take photos will need to ask permission of the group leader and ensure no pictures are taken of anyone who is not in their care.
  • It will be a requirement that no photographic images or videos are published on the internet or any social media network without the approval of TET.
  • No photographers will have unsupervised access to any child or children.

Approved by the board of trustees September 2018. To be reviewed April 2019. This policy will be reviewed each year by the Trustees at their meeting in the second quarter. Changes may additionally be made at any other time as deemed necessary and appropriate.

Please note:  This revision and updating of our policies has been drafted using the advice of the NSPCC in its factsheet Writing organisational child protection policies and procedures October 2016.